Statements, explanatory notes and memos with AI
Pick the document, the addressee and the reason, and enter your details – a sheet builds up beside them. In the chat, AI writes the text for your situation, and you copy it onto the form.
Prompt sent to the chat: «Write a statement addressed to the head of the organization for annual paid leave. From: Ivan Ivanovich Ivanov, sales manager. Dates: from 3 to 16 August 2027. Format it properly: the header on the right (to and from), the title centred, the text in the first person, and a date and signature line at the bottom. Leave what is missing in square brackets. Do not cite law article numbers; at the end, tell me what to check against the current rules.»
To the General Director Romashka LLC P. P. Petrov
from sales manager Ivan Ivanovich Ivanov
STATEMENT
I ask you to grant me my annual paid leave from 3 to 16 August 2027, 14 calendar days in total.
The details on the sheet are fictional. In the chat, AI writes the text for your case and fits the wording to it.
AI is not a lawyer. It assembles text in a standard form, but it does not know your organization’s rules. Check deadlines and wording against internal policies and current law, and show any statement for a court or the police to a lawyer.
Statements and memos are a text scenario, free on the Starter plan (30 units of energy). The finished text appears in the chat, and you can copy it.
Write it in chatHow to write a statement: five parts
A statement, an explanatory note and a memo follow one layout. If it is respected, the document will be accepted, even if it is handwritten.
- 1
Header – top right: to whom (position, organization, surname and initials) and from whom. AI sets the grammatical cases for you.
- 2
Title – centred: “Statement”, “Explanatory note”, “Memo”.
- 3
Text – in the first person: in a statement, “I ask…”; in a report memo, “I am writing to inform you…”; in an explanatory note, the facts: what, when and why.
- 4
Attachments – if any: a certificate, a copy of a document, a quote.
- 5
Date and signature – at the bottom: the date on the left, the signature with its decoding on the right.
Does the organization have its own form? Photograph it and send it to the chat – AI will fit the text to its fields.
Resignation and leave statements: what to include
A couple of details are enough for AI. But it does not know your organization’s rules – check those yourself.
- Annual leave
- What to write in the request: Dates and number of days
- What to check yourself: The organization’s leave schedule
- Resignation at your own request
- What to write in the request: The date of your last working day
- What to check yourself: Notice period – per your employment contract and current law
- Unpaid leave for family reasons
- What to write in the request: Dates and the reason in general terms
- What to check yourself: Whether a supporting document is needed
- Transfer to another position
- What to write in the request: The new position and the date
- What to check yourself: The manager’s consent, changes to the contract
Explanatory note for school and work
A good explanatory note is calm and short: the facts, the reason and what you will do next. No excuses, no emotion.
At work
Give the date, the time and the reason: transport delay, a doctor’s appointment, a system failure. If there is confirmation – a certificate or correspondence – mention it. AI removes filler such as “it just happened” and keeps a businesslike tone.
On 14 March 2027 I arrived at work 40 minutes late because the metro train stopped. I attach the operator’s certificate.
At school and college
A pupil or a parent writes the note. Say who you are, which lesson was missed and why, and how you will catch up on the topic. For a younger pupil, ask for the text in the parent’s voice.
On 18 November I missed the physics lesson because I took part in the district olympiad. I will study the topic myself and hand in the assignment on time.
Internal memo and report memo: what is the difference
You do not need to look for a sample internal memo: pick the reason in the builder, and AI writes the text for your task.
- Purpose
- Internal memo: To ask for or propose something: a bonus, a business trip, a purchase
- Report memo: To report a problem or a breach
- To whom
- Internal memo: A manager or a colleague in another department
- Report memo: A more senior manager
- Opening
- Internal memo: “I ask you to consider…”, “I ask you to approve…”
- Report memo: “I am writing to inform you…”
- What matters
- Internal memo: The justification and what you need from the recipient
- Report memo: Facts and dates, no judgments about people
A statement to the police, a court or the prosecutor’s office
Here AI is a helper to get your thoughts in order. It sets out the events in sequence, builds a timeline, a list of witnesses and documents, and strips emotion from the text. But it will not check the form of the application, the jurisdiction or the deadlines. Write a claim or a complaint to the prosecutor’s office as a draft, and always show it to a lawyer.
Write a statement online for free
Starter – 0 ₽
30 units of energy. Statements, explanatory notes and memos are text, so they are included in the free plan. If you need more requests, there is Lite at ₽690 (150 energy), Basic at ₽990 (200) and Premium at ₽2,290 (600).
FAQ
How do I write a statement if I don’t know who to address it to?
Describe the situation in the chat, and AI will suggest the usual addressee: the head of the organization, the school principal, the dean or the management company. Check the exact position and surname with the secretary or on the organization’s website.
Can AI write a resignation statement at my own request?
Yes, the text takes a minute: give your position and the date of your last working day. Check the notice period and the resignation procedure against your employment contract and current law.
How do I write an explanatory note for school?
Choose “Explanatory note” and “To a school or college”, then enter the class, the date and the reason. If a parent is writing, ask for the text in the parent’s voice. Keep the tone calm, without extra detail.
Will AI write an internal memo in our organization’s format?
Yes. Paste an old memo into the chat or photograph the form, and ask for a new one in the same format. Check colleagues’ details and figures before you send it.
Can I trust AI with a statement to the police or a court?
Only as a draft. AI is not a lawyer: it can help set out the events in order, but it will not check the form, the jurisdiction or the deadlines. Show the text to a lawyer before you submit it.
What form will I get the finished statement in?
As text in the chat. Copy it into an editor, or copy it by hand onto the form if the organization requires that. Make edits in one phrase: “shorter”, “more formal”, “add an attachment”.
Is it free?
Yes. Documents are text requests, available on the Starter plan with 30 units of energy. You need to register, but you don’t need to pay.