Job description, order and meeting minutes with AI
Pick a document in the tab and give a few details – the structure by section appears beside it. The AI writes the full text, you check it and fill in the specifics. Free on the Starter plan.
Prompt sent to the chat: «Write a job description for the position “Sales manager”. Department: Sales department. Reports to: the head of the sales department. Key tasks: Maintaining the client base, handling website enquiries, conducting negotiations, preparing commercial offers, monitoring contract payments. Sections: general provisions, job duties, rights, responsibilities, acknowledgement procedure. Write duties as concrete actions, not general phrases. Do not cite law article numbers; at the end, list what to check against the Labour Code of the Russian Federation, the professional standard and internal regulations.»
JOB DESCRIPTION
sales manager
1. General provisions
1.1. Sales manager belongs to the specialists category and is part of the “Sales department” department.
1.2. Reports to the head of the sales department.
1.3. Is appointed and dismissed from the position by order of the General Director.
2. Job duties
2.1. Maintaining the client base.
2.2. Handling website enquiries.
2.3. Conducting negotiations.
2.4. Preparing commercial offers.
2.5. Monitoring contract payments.
3. Rights
3.1. Request information from other departments needed for the work.
3.2. Propose process improvements to the manager.
4. Responsibilities
4.1. For failure to perform duties – within the limits set by labour legislation and internal regulations.
Acknowledged with the job description: ________ I. I. Ivanov
The preview is built from samples; the data is fictional. In the chat the AI writes the full text from your details.
The AI is not a lawyer. It gives you the structure and wording, but does not know your internal regulations. Check the document against the Labour Code of the Russian Federation, the professional standard and your company’s rules before you sign it.
Text scenario – free on the Starter plan (30 energy units). The result is text in the chat; you can copy it into your template.
Draft it in the chatJob descriptions for schools and preschools
Teachers’ duties are tied to the professional standard. Paste its text or the needed fragment into the chat – the AI sorts the job functions into the sections of the description.
Teacher
Lessons and extracurricular work, marking, form teacher duties as a separate point.
Kindergarten teacher
Daily routine of the group, children’s safety, work with parents, group records.
School psychologist
Assessments, counselling, participation in the case conference, confidentiality.
Deputy head teacher
Timetable, oversight of teaching, methodological work, reporting.
Job description: what to write in each section
The main mistake is general words. Ask the AI to describe actions you can check.
- General provisions
- What it covers: Department, reporting line, who stands in
- Vague: “Works at the company”
- Specific: “Belongs to the sales department and reports to its head”
- Duties
- What it covers: Regular actions and the result
- Vague: “Works with clients”
- Specific: “Answers website enquiries within the working day”
- Rights
- What it covers: What the employee can request and decide alone
- Vague: “Has all the rights”
- Specific: “Approves a discount up to the set limit”
- Responsibilities
- What it covers: What they answer for within the law and internal regulations
- Vague: Article numbers without checking
- Specific: A reference to labour legislation and internal regulations
How to write an order correctly
Four parts that appear in any company-wide order. If the company has its own form, send a photo of it to the chat.
- 1
Details
Organisation name, date, number, place of drafting.
- 2
Title and grounds
“On bonuses…” and the reason: application, memo, meeting decision.
- 3
“Order:”
Numbered points: what to do, for whom and by when.
- 4
Signature and acknowledgement
The head’s signature and lines for everyone the order concerns.
Meeting minutes from notes
Paste rough notes or a transcript of the meeting. The AI sorts them into questions, decisions, owners and deadlines – and does not make up what was not said.
meeting with the contractor 3.03 tiles delayed by a week, Smirnov to send the schedule by Friday electricians finish by the 20th we pay the second stage after the act
- Send the new work schedule
- Who: Sergey S. Smirnov
- Deadline: by 7 Mar
- Finish the electrical work
- Who: Sergey S. Smirnov
- Deadline: by 20 Mar
- Pay the second stage after the act
- Who: Ivan I. Ivanov
- Deadline: after the act
Amending a job description
Did the employee take on new tasks or did the professional standard change? Paste the current description and the list of changes. The AI will show which points to fix and suggest a new version. Ask your HR department how to formalise the changes and acquaint the employee with them.
Draft a document for free
Starter – ₽0
30 energy units. Job descriptions, orders, minutes and procedures are text requests, and they are included in the free plan. For larger volumes there is Lite at ₽690 (150 energy), Basic at ₽990 (200) and Premium at ₽2,290 (600).
Frequently asked questions
How do I write a job description with AI?
Give the position, the department, who the employee reports to and 4–6 key tasks. The AI sorts them into sections: general provisions, duties, rights, responsibilities. Then ask it to adjust the points to your company.
Job description based on the professional standard – will the AI take it into account?
It will take into account what you show it. Paste the text of the standard or the job functions you need into the chat – the AI matches them with the duties. Check that the standard itself is current in the official source.
How do I write an order for a bonus or leave correctly?
Choose the “Order” tab, the reason, and say who it concerns. The AI assembles the details, grounds, “ORDER:” points and acknowledgement lines. Enter the bonus amount and dates yourself.
Can I make meeting minutes from an audio recording?
You need text: paste the transcript or your own notes. The AI picks out the questions, decisions, owners and deadlines, and leaves what is missing in square brackets.
Does the AI check compliance with the Labour Code of the Russian Federation?
No. The AI is not a lawyer and can get article numbers and wording wrong. Use the text as a draft and check it against the Labour Code of the Russian Federation and your company’s internal regulations.
Where do I find a sample job description if I have no template?
Do not look for someone else’s – build your own in a couple of minutes in the tab above. The finished text appears in the chat, and you can copy it into your company template.
Is it free?
Yes. Documents are text requests, and they are available on the Starter plan with 30 energy units.