Occupational safety instructions and briefings with AI
For occupational safety specialists, HR staff and managers. Pick a document and a job – its outline by section appears beside it, and the AI writes the draft in the chat. Checking the draft against the regulations is your part of the work.
The organisation and the employees are fictional. In the chat, the AI writes out every section in detail.
Prompt sent to the chat: «Draft an occupational safety instruction for a warehouse keeper, organisation: Romashka LLC, household appliance warehouse. Sections: general requirements, before starting work, during work, in emergencies, after work. Take into account the hazards: loads falling from shelves, lifting heavy items, trolleys and forklifts. Write concrete actions and put the organisation’s details in square brackets. Do not give order or article numbers; at the end, list what to check against the current rules and local documents.»
The AI is not a lawyer or an occupational safety specialist. It drafts the text; check it against the current rules and local documents before approving it.
Free on the Starter plan (30 energy units). The text appears in the chat – copy it into your organisation’s document.
Types of occupational safety briefings
Which occupational safety briefings are held and how they differ, in general terms. The frequency, the deadlines and who conducts the briefing are set by the current rules and your local documents: check them.
- Introductory
- When: On hiring, before starting work
- What the programme covers: The organisation, general hazards, actions in a fire or an accident
- Initial, at the workplace
- When: Before working on one’s own
- What the programme covers: Hazards of the specific job, safe methods, protective equipment
- Repeat
- When: Periodically, per the organisation’s schedule
- What the programme covers: Repetition of the initial briefing, changes, analysis of violations
- Unscheduled
- When: New rules or equipment, an incident
- What the programme covers: What has changed and how to work now
- Task-specific
- When: Before one-off work outside the usual duties
- What the programme covers: Hazards of the one-off work, procedure, person in charge
Drafting occupational safety instructions with AI
A standard template is a good base, but it does not mention your warehouse, your kitchen or your equipment. The AI quickly drafts a text that fits them.
- 01
Describe the work
The position, the equipment, where and how the work is done. You can also send a photo of the workplace.
- 02
Get a draft
Five sections: general requirements, before, during, emergencies, after the work.
- 03
Check it
Against the occupational safety rules for your industry and your local documents. Ask for a list of what to check.
- 04
Approve it
With an order approving the instructions. The AI will draft that order too.
Fire safety order
Three orders people ask about most often. The AI puts together a draft with points and a familiarisation sheet; you enter the basis yourself.
On appointing a person responsible for fire safety
Who is responsible, for which premises, and who stands in for them.
On fire safety training
The training programme, the person responsible for it, the schedule.
On the fire safety regime
Where flammable materials are stored, smoking, the procedure for locking up the premises.
Occupational safety briefing register
Which columns and how to fill them in
A briefing register records the date, who was briefed, who conducted the briefing, the type of briefing and the signatures. The AI lists the columns for the introductory briefing and for the on-the-job briefing, and shows an example filled in for a fictional employee.
Other HR documents
A job description with an occupational safety section, a memo about a violation, or an employee’s statement – the AI drafts them in the same chat. Describe the position and the situation.
Safety instructions and briefings – free
Starter – 0 ₽
30 energy units. Instructions, briefing programmes and orders are text requests, included in the free plan. If you have many documents, get Lite for ₽690 (150 energy) or Base for ₽990 (200 energy).
Frequently asked questions
Can AI write an occupational safety instruction?
Yes, as a draft. Give the profession, the equipment and the working conditions, and the AI writes five sections. Before approving the text, check it against the rules for your industry and your local documents.
Will AI replace an occupational safety specialist?
No. The AI is not a lawyer or an occupational safety specialist: it speeds up writing the text, but it does not guarantee compliance. Checking and approving the document stays with the person responsible in the organisation.
What types of occupational safety briefings are there?
Introductory, initial at the workplace, repeat, unscheduled and task-specific. The table above shows how they differ; the AI writes the programme of any of them on the “Briefing” tab.
How often is the repeat briefing held, and who conducts it?
The current rules and the organisation’s local documents set this, so we do not name the timing. Tell the AI the frequency, and it will draft a briefing schedule based on it.
Where can I get an occupational safety instruction sample?
The page has no files: the AI writes the instruction text in the chat for your profession. Copy it into the organisation’s document and format it by your own standards.
Will AI write the order on appointing a person responsible for fire safety?
Yes, on the “Fire safety order” tab. It leaves the basis and the references to the standards in square brackets; you fill them in after checking.
Is it free?
Yes. Instructions, briefing programmes and orders are text requests, available on the Starter plan with 30 energy units.